How to request a police escort for a special event from SAPS in South Africa

To request a police escort for a special event from the South African Police Service (SAPS), you can follow these general steps:

  1. Contact your local police station: Identify the police station that has jurisdiction over the area where your event will take place. You can find the contact details of your local police station through the SAPS website or by calling their general hotline.
  2. Explain your request: When you reach out to the police station, explain that you are organizing a special event and require a police escort. Provide them with the necessary details, such as the date, time, and location of the event. It’s important to provide sufficient information about the event and why you believe a police escort is necessary.
  3. Follow their instructions: The police station will provide you with specific instructions on how to proceed with your request. They may ask you to submit a formal written request or provide additional details about the event.
  4. Submit a formal request: If required, prepare a formal written request addressed to the station commander of the relevant police station. Include the following information in your request:
    • Event details: Provide a brief description of the event, including the purpose, date, time, and location.
    • Reason for the escort: Clearly state why you believe a police escort is necessary. For example, you can mention factors such as high-profile attendees, expected large crowds, or the need for traffic control.
    • Expected route: If applicable, outline the route that the police escort should follow.
    • Contact information: Include your name, organization (if applicable), phone number, and email address so that the police can reach you for further communication.
  5. Submit the request: Deliver the formal request to the police station through the designated method they have instructed. This could be via email, fax, or in person. Make sure to retain a copy of the request for your records.
  6. Follow up: After submitting your request, it’s a good idea to follow up with the police station to ensure they received it and to inquire about the status of your request. They will inform you if any additional steps or requirements are necessary.
  7. Plan alternative arrangements: While waiting for a response from SAPS regarding your police escort request, it’s important to have contingency plans in place. Consider other security measures you can implement to ensure the safety of the event participants and manage any potential risks.